Moving a family home is hard, but relocating a company office is an even more complicated process that requires a lot of engagement and organizing. Residential moves are stressful because we need to pick the best living conditions based on different social and economic aspects. When it comes to the well-being of our companies, we have to consider other essential factors. After all, every business needs to grow and prosper, and finding ways to make the relocation easy is crucial. Here are 7 things you need to consider.
1. The importance of location
No matter how well your business is doing, if you haven’t thoroughly considered your new location while moving, this can be an issue. It all depends on the type of company you’re running and the industry in the area. Therefore, finding a place that could cut the expenses, in the long run, will save a lot of money that you can invest in future business expansion.
Choosing a good location will cut the logistics and transportation expenses if the company’s warehouse is closer to the distribution centers. But also, a company office should be in an area where your clients and employees can easily access it.
2. A budget for the move
Like any demanding project, relocating a company office costs money. Therefore, planning and setting up a budget will spare you any potential extra expenses. However, this might be a big bite to chew if you don’t have any moving experience. In that case, you should think about hiring a project manager who will do most of the job regarding moving logistics. Your relocation and setting up an office cost will depend on:
- possible fixes and adaptations for better functionality of your workspace,
- whether you plan to use the furnishing from your previous office or create a new interior design,
- the amount and value of the things you plan to relocate to your new site,
- the costs of installing the equipment.
Still, one of the most important things when it comes to commercial moves is to find a reliable moving company. Professional relocation firms offer a variety of services that fit their customers’ needs. Therefore, by filling the form for a free moving estimate at preferred-movers.com you can check one thing off of your list when setting up a budget for the move.
3. Adapting to your new office space
There are plenty of reasons for business relocation. Still, when renting an office space, we have to think about all the valuable things our new workspace provides. This mainly refers to big spaces and moving entire company floors. The perks of having a lot of square footage at your disposal offer commodity, a possibility for expansion, and a great working environment. This can give you plenty of options for redesigning the office based on your needs and wishes. However, if you’re on a tight budget and relocating to a smaller space, you will have to find ways to optimize it. You can always use your current furniture. But if it doesn’t fit into your new environment, make sure to sell it and invest the money into a more practical interior design.
4. Timing of the move
Choosing the right timing for your company office relocation can significantly influence your budget. Therefore, you should figure out when the best time to move an office is based on your company’s schedule. Avoid executing the move in the middle of big projects and when the relocation might lead to cancellation and postponing of your services. Make sure to pick a period when your company doesn’t have a busy schedule. You shouldn’t rush – especially if you’re moving long-distance. Hence, you should announce the move in advance because your employees need time to settle their affairs and consider potential residential options.
5. Your new workspace will need some TLC
Both big and small office spaces require specific maintenance. As soon as you’ve set up a moving day, hire cleaners to make the place functional. Having a healthy and positive working environment is an essential productivity factor for your employees. But also, keeping the office presentable is crucial for your current and potential clients’ first impressions.
6. Notifying everyone before you relocate
Notify your landlords, partners, clients, suppliers, and anyone else who might be affected by the change of location. As soon as you decide to move, make sure to let everyone know to give them time to organize. Luckily, today’s technology allows us to solve demanding tasks with a single click, so this shouldn’t be hard. Use all means at your disposal to let people know about this change: your company website, e-mail, social media, etc. But don’t forget the old fashion mail option and simple signs – in cases someone misses the digital ones.
7. After the relocation
Having a structured moving plan and executing it properly can make any move easy and stress-free. Still, reaching the new company office destination is not the end of the road for you. You will still have to do a considerable amount of work to have everything ready as soon as possible. It would be best if you started with unpacking and setting up a workspace. Remember that packing material can be reused, so if you don’t plan to use it anymore, you can always donate or recycle it.
After you’ve unpacked, it’s time to test the equipment. This is vital if you plan to resume work fast. Additionally, don’t forget to double-check necessary paperwork, especially the lease termination and business and storage insurance options.
Relocating a company office will be more or less challenging depending on the location and your needs. While this project will require some elbow grease, this list of 7 things to consider should help you make the process as hassle-free as possible.
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